Bylaws
Section 1 — Name: The name of the organization shall be Islamic Medical Association of North America (IMANA). It shall be a 501(c)(3) nonprofit organization incorporated under the laws of the State of Illinois.

Section 2 — Purpose: IMANA is organized exclusively for charitable, scientific and educational purposes. The purpose of this corporation is:

  • 2.1 To promote better understanding and appreciation of the principles of Islamic medicine amongst health professionals, including allied health professionals.
  • 2.2 To participate in medical relief work and other charitable activities.
  • 2.3 To create various forums for professional interaction and networking for its members and all health professionals.
  • 2.5 To promote and facilitate medical education, research, publications and better global health delivery.
Section 1 — Eligibility for membership: Application for voting membership shall be open to anyone wanting to be part of helping IMANA fulfill its stated purpose in Article 1 Section 2. Membership is granted after completion and receipt of a membership application and annual dues.

Section 2 — Duration of membership: A membership is valid for the 12 months starting the date that membership application and dues payment is received at home office.

Section 3 — Annual dues: The Board determines Dues and the Board may, at its discretion, change membership dues for any category of members. Continued membership is contingent upon being up-to-date on membership dues.

Section 4 — Categories of members:  IMANA membership shall have the following categories

  • 4.1 Members in Good Standing: All members of all categories who have paid their annual dues, and who in the final judgment of the Board are an active and contributing member.
  • 4.2 Life Members: Are members who have paid an amount equal to ten times the annual dues prescribed for Active Membership within a one-year period and enjoy active membership benefits for life.
  • 4.3 Honorary Members Are members upon whom the Board has conferred Honorary Membership.
  • 4.4 Student & Resident Members: Are members who are students enrolled in medical or other schools or are in residency programs in North America who are seeking to become health and allied health professionals. Student & Resident members must be currently enrolled. Student & Resident members are free of charge.

2.4.5 The Board reserves the right to revoke membership, as it deems necessary.

Section 5 — Rights of members:  Each member shall be eligible to appoint one voting representative to cast the member’s vote in association elections.

  • 5.1 Voting rights are extended to all Members in Good Standing as described in 2.4.1.
  • 5.2 Life Members and Members in Good Standing as described in 2.4.1 and 2.4.2 shall be eligible to hold office in the association.
  • 5.3 Officers of the association shall not be entitled to any remuneration or compensation for the association except for reasonable expenses incurred while handling officially assigned duties or responsibilities of the association as deemed necessary by the Board.

Section 6 — Duties of members: The duties of IMANA members are:

  • 6.1 All members are required to uphold the highest standards of conduct and ethics, and demonstrate behavior consistent with the standards of the medical profession and Islamic ethos of the organization.
  • 6.2 All members are required to pay their annual dues by March 31 of each calendar year. Failure to pay dues by March 31 will render a member ineligible to seek election to any office for that particular year. Failure to pay dues by June 1 of a given year will render a member ineligible to vote in that year’s election.
  • 6.3 All members are required to do their best to represent IMANA and engage in furthering its purposes with dignity and respect.
  • 6.4 All members, making up the General Body described in 4.1.1 must make all reasonable efforts to attend the annual convention at which time the annual members meeting(s) are held.

Section 7 — Resignation and termination:  Any member may resign by filing a written resignation delivered to the Membership and Election Committee. Resignation shall not relieve a member of unpaid dues, or other charges previously accrued. A member can have their membership terminated by either a majority vote of the membership or by majority vote of the Board.

Section 8 — Non-voting membership:  The Board shall have the authority to establish and define non-voting categories of membership.

Section 9 — Requests for membership:  All membership requests shall be evaluated by the Membership and Election Committee and approved by the Board.

Section 1 — Annual meetings: An annual meeting of the members shall be held at least once a year, at a time and place designated by the Executive Committee in consultation with the rest of the Board. At the annual meeting, the members shall nominate officers for the association, receive reports on the activities of the association, and in other ways participate in determining the direction of the association for the coming year.

Section 2 — Special meetings:  A simple majority of the Board may call special meetings. A petition signed by five percent of voting members may also call a special meeting.

Section 3 — Notice of meetings:  Written notice of each meeting shall be given to each voting member, by mail or email, not less than two weeks prior to the meeting.

Section 4 — Quorum: The members present at any properly announced meeting shall constitute a quorum. See Board Policy for further details on remote attendance.

Section 5 — Voting:  All issues to be voted on shall be decided by a simple majority of those present at the meeting in which the vote takes place.

Section 1 — IMANA organizational structure: The association will have the following components:

  • 4.1.1 General Body: The general body shall consist of the entire membership of the association and shall be vested with all functional powers as outlined in these bylaws. The Members in Good Standing and Life Members of the General Body shall elect the officers of the association in the manner prescribed in these bylaws and as managed by the Membership and Election Committee.
  • 1.2 Board: The Board is the board of directors of the association. Its structure and function shall be outlined in the separate Article VI of these bylaws.
  • 1.3 Executive Committee of the Board: The Executive Committee of the Board can be made up the following positions, but the Board reserves the right to make changes to this structure to ensure the makeup on this committee is what is required by the programmatic and operational demands of the organization. The Executive Committee is thus a combination of Board members, and non-voting Board members chosen from the general IMANA members who have the skills and desire to be active in volunteering to help the organization do its work.[1]
    • 1.3.1 Board President
    • 1.3.2 Board Vice President.
    • 1.3.3 Board Secretary
    • 1.3.4 Board Treasurer
    • 1.3.5 Immediate Past President
    • 1.3.6 Active members in good standing chosen by the Executive Committee in consultation with the full Board (ex officio)
    • 1.3.7 IMR project leads in good standing chosen by the Executive Committee in consultation with the full Board (ex officio)
    • 1.3.8 Executive Director or Managing Director (as non-voting ex officio)
  • 1.4 Executive Committee Functions: The Executive Committee pursues the following functions:
    • 1.4.1 The Executive Committee shall be responsible for the overall management of the Executive Director or Managing Director and IMANA programming outputs and outcomes.
    • 1.4.2 The Executive Committee shall be responsible for implementing the decisions of the full Board and the General Body.
    • 1.4.3 The Executive Committee shall establish procedures for the routine functioning of the association, approval of annual budget, approving office staff, strategy and performance of program implementation, and all other management functions – to be implemented by the Executive Director or Managing Director and staff.
    • 1.4.4 The Executive Committee shall propose the venue for the national and international conventions.
    • 1.4.5 The Executive Committee shall also, with the participation of members from categories 4.1.3.5, 4.1.3.6, and 4.1.3.7, process and make decisions regarding IMANA programming such as IMR.
    • 1.4.6 Since the Executive Committee is comprised of Board members and nonvoting ex officio members, committee members shall serve 3 year terms renewable 5 times.
    • 1.5 Membership and Election Committee Structure: The Membership and Election committee is made up of the following positions.
      • 1.5.1 A Past-President of IMANA as the Chair.
      • 1.5.2 One member of the Board who volunteers to serve on this committee.
      • 1.5.3 Two Life Members shall be chosen by the chair of the committee in consultation with other committee members.
      • 1.5.4 One honorary member shall be chosen by the chair of the committee in consultation with other committee members.
    • 1.6 Membership and Election Committee Functions: The Membership and Election committee pursues the following functions:
      • 1.6.1 The committee will work with the Board to manage all items related to maintaining the membership functions of the association.
      • 1.6.2 The Committee shall solicit nomination from Members in Good Standing / Life Members no later than 10 weeks prior to the Annual Convention through mail, newsletter, personal contact, email or online forms.
      • 1.6.3 After ascertaining eligibility and availability of the nominee, the Committee will select at least 2 out of the nominated individuals for each vacant position or one if only one nomination is made. However, if a nominee receives 25 nominations from those members who are in good standing for 2 consecutive years, he or she shall be included on the ballot.
      • 1.6.5 The Committee shall prepare the final slate and mail or make electronically available a composite ballot to the voting members no later than 6 weeks prior to the Annual Convention. Returned ballots postmarked or received after the prescribed date shall not be opened or counted.
      • 1.6.6 The ballots shall be counted at the convention by the Committee.
      • 1.6.7 The Committee Chair shall announce the results of the election at the Business Session of the Annual General Body Meeting.
      • 1.6.8 No member of the Committee will be eligible for any office on the ballot computed by the committee.
        • 1.7 Other Committees:
          • 1.7.1 The Board retains the right to assemble and terminate any other committee needed to fulfill the purposes of the association. Other than the Executive Committee, the Membership and Election Committee, and the CME committee all other committees will be discussed in other IMANA policy & procedures documentation, and not these bylaws.
Section Two — IMANA Officers: IMANA’s Board is served by the following officers and terms:

  • 2.1 The Board officers shall be:
    • President
    • Vice-President
    • Secretary
    • Treasurer
  • 2.2 To be nominated to general office in the association, a member must have completed two consecutive years of active membership in good standing.
  • 2.3 To be nominated to an office of the President, a member must have completed 3 years of active membership in good standing and served as a member of the Executive Committee or chaired a standing committee for at least one term.
  • 2.4 All officers of the association shall be elected as per the term period listed in these bylaws. Officers can be re-elected for three consecutive terms to the same office.

Section Three — Responsibilities of the officers: IMANA’s officers shall function in the following ways:

PRESIDENT:

  • 3.1 The President shall be the Chief Executive Officer of the association and will ensure effective implementation of the policies.
  • 3.2 The President shall preside over all Executive Committee meetings.
  • 3.3 The President shall appoint Chairpersons of various standing committees with approval of the Board.
  • 3.4 The President can appoint Ad-hoc Committees as needed with approval of the Board.
  • 3.6 The President shall present the IMANA Annual Report to The General Body at the Annual General Body meeting.
  • 3.7 The President shall act as the chief spokesperson, representative and correspondent of the Association.
  • 3.8 The President shall conduct an annual evaluation of the Executive Director or Managing Director and submit his/her report to the Board.
  • 3.9 The President shall be an Ex-Officio (non-voting) member of all Standing Committees.

VICE PRESIDENT:

  • 3.13 The Vice President shall assist the President and the President-elect in performing their duties.
  • 3.14 Be responsible for regular publication of the IMANA’s Newsletter.
  • 3.15 Help membership committee to increase membership.
  • 3.16 Coordinate activities of the Local Chapters.

SECRETARY:

  • 3.16 The Secretary shall prepare the agenda for each Board and Executive Committee meeting and appropriately notify the members about the time and place of the meeting.
  • 3.17 Keep minutes of all meetings and present them at the next meeting.
  • 3.18 Submit a summary of the Board meetings for publication in the Newsletter.
  • 3.19 Maintain a membership register and record of committee appointments.
  • 3.20 Be responsible for internal correspondence of IMANA.
  • 3.21 Submit the “Secretary’s Report” to the annual general body meeting after consultation with the President.
  • 3.22 Perform all duties incidental to the office of Secretary and such other duties as the President may assign from time to time to him or her.

TREASURER:

  • 3.23 The Treasurer shall maintain an accurate and current record of all receipts and expenditures of all funds of the Association.
  • 3.24 Prepare and present Annual Budget of the Association to the board in its Fall Meeting.
  • 3.25 Present the Annual Audited Financial Report at the Annual General Body meeting and provide financial reports of the Association to the Board quarterly.

Section Four — Success and Transition of the Officers: Any vacancy in the offices of the Association occurring for any reason will be filled as follows:

  • 4.1 Any officer filling in a vacancy during the course of a term shall serve in that capacity only for the remainder of that term.
  • 4.2 All other vacancies shall be filled by the Board from amongst the Life Members.
  • 4.3 The newly elected officers shall take office on the day following the business session of the Annual Convention.
  • 1.1 Elections are to be held annually.
  • 1.2 Elections are managed by the Membership and Elections Committee as described in 4.1.5 and 4.1.6.
Section 1 — IMANA’s Board of Directors is called the Board, hereby known as “The Board”. The Board is responsible for overall policy and direction of the association, and delegate’s responsibility of day-to-day operations to the Executive Committee, staff and other committees. The board shall have up to 15, but not fewer than 7 members, known as Directors. The Board receives no compensation other than reasonable expenses. The Board will dutifully fulfill the following roles:[1]

  • 1.1 The members of The Board shall be the trustees of the properties and other assets of the Association.
  • 1.2 The Board shall safeguard and interpret the Association’s mission and purpose. The Board shall be extensively involved in the strategic planning of the organization.
  • 1.3 The Board shall appoint an Executive Director or Managing Director for the Association. The Board shall also conduct his/her overall assessment on a yearly basis.
  • 1.4 The Board shall appoint an IMANA representative to the Federation of Islamic Medical Associations (FIMA) for a 3-year renewable term.
  • 1.5 The Officers of the Board (President, Vice-President, Treasurer, and Secretary) will serve as the core Executive Committee members as outlined in Article IV.
  • 1.6 The Board President can appoint a chairperson to manage the affairs of the Board while assisting the Secretary and the Treasurer.
  • 1.7 The Board shall ensure legal and ethical integrity and maintain the accountability of the Association. The board shall receive quarterly reports of Association accounts.
  • 1.8 The Board shall be the final arbiter of any corrective and grievance issues.
  • 1.9 The Board shall orient new Board members and annually assess board performance.
  • 1.10 Board shall meet at least once a year and may hold any number of such meetings as the board may determine.
  • 1.11 The Board meeting may be called upon the request of at least two members of the board.
  • 1.12 As the directors of the association, the Board shall be the only authority to receive and discuss a proposal of dissolution of the association. In the event of dissolution the board shall be the sole body to disburse the assets of the association after paying all the liabilities of the association, distribute the remaining assets to Islamic organizations with the same general purpose and tax-exempt status under IRS section 501 (c) (3) as now enforced or henceforth amended.
  • 1.13 Board members are encouraged and may play advisory roles as members of standing committees and determined by the Board itself and as needed by the purposes of the committees. If an elected board member serving on a committee is unable to complete the term, the next highest vote-getter in the most recent election will be appointed to fill that vacancy. If a past President is unable to finish the term, one of the prior Past Presidents will be appointed subject to the recommendation of the President and approval of the Board. He/she will complete the term of the persons they replace.

6.1.14 The Board shall bestow the honorary title of Ambassador on certain board members by a vote of the board. Ambassadors are nonvoting board members, who serve as external representatives of IMANA. Ambassadors are relieved of any other Board duties mentioned in these bylaws in order to represent the organization. Board terms for ambassadors can vary according to the Ambassador’s desire and effectiveness in continuing to serve IMANA. Ambassadorship can be revoked at any time by a majority vote of the board

Section 2 — Structure of the Board:  The Board will minimally consist of the following:

  • 2.1 1 President
  • 2.2 1 Vice-President
  • 2.3 1 Secretary
  • 2.4 1 Treasurer
  • 2.5 1 Immediate Past President (not already serving as Vice-President, or Secretary, or Treasurer)
  • 2.6 1 Life member in good standing
  • 2.7 1 honorary member for a total of 7 minimally, but can be expanded beyond this group as needed following qualifications as listed in these bylaws.

Section 3 — Qualification and Process:

  • 3.1 To be qualified for nomination to the Board, a member shall have been an Active Member in Good Standing for three (3) preceding consecutive years or a Life Member, and shall have been actively involved in the IMANA activities for at least one (1) year as Chairman of a Standing Committee, a member of the Executive Committee or President of a local chapter.
  • 3.2 A list of four (4) candidates will be given by the Membership and Election Committee to the Board, which will elect one of them to the Board to serve a three-year term. The term of office will be three (3) years for members at-large and three (3) years for the Past President. The incumbent President will be Ex-officio of the Board.

Section 4 — Terms and re-election:  All Board members shall serve three-year terms, but are eligible for re-election for up to five consecutive terms.[1]

 

Section 5 — Meetings and notice: The Board shall meet at least once annually, at an agreed upon time and place. An official board meeting requires that each Board member have written notice at least two weeks in advance.

Section 6 — Board elections:  New directors and current directors shall be elected or re-elected by the voting representatives of members at the annual meeting. Directors will be elected by a simple majority of members present at the annual meeting.

Section 7 — Election procedures:  The Membership & Election Committee shall be responsible for nominating a slate of prospective board members representing the association’s diverse constituency.

Section 8 — Quorum: A quorum must be attended by at least forty percent of board members for business transactions to take place and motions to pass.

Section 9 — Officers and Duties: There shall be four officers of the board, consisting of a president, vice-president, secretary and treasurer. Their duties and terms are outlined in Article IV of these bylaws.

Section 10 — Vacancies: When a vacancy on the board exists mid-term, the secretary must receive nominations for new members from present board members two weeks in advance of a board meeting. These nominations shall be sent out to board members with the regular board meeting announcement, to be voted upon at the next board meeting. These vacancies will be filled only to the end of the particular board member’s term.

Section 11 — Resignation, termination, and absences: Resignation from the board must be in writing and received by the Secretary. A board member shall be terminated from the board due to excess absences, more than two unexcused absences from board meetings in a year. A board member may be removed for other reasons by a three-fourths vote of the remaining directors.

Section 12 — Special meetings: Special meetings of the board shall be called upon the request of the President, Vice-President, or one-third of the board. Notices of special meetings shall be sent out by the Secretary to each board member at least two weeks in advance.

Section 1 — Executive Director / Managing Director: The executive director/managing director is hired and assessed by the board. The executive director/managing director has day-to-day responsibilities for the organization, including carrying out the organization’s goals and policies.

  • 1.1 The executive director / managing director will attend all board meetings, report on the progress of the organization, answer questions of the board members, and carry out the duties described in the job description.
  • 1.2 The board can designate other duties as necessary.
  • 1.3 The duties, job requirements, and all human resource related items related to the executive director and staff are outlined in the IMANA employee policy manual.
Section 1 — Amendments: These bylaws may be amended when necessary by two-thirds majority of the Board. Proposed amendments must be submitted to the Secretary to be sent out with regular board announcements